Organizing with Outlook (conducted in English) kursus

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  • Organizing with Outlook (conducted in English) kursus

You will learn

Would you like to use, prioritize and plan your time better by using Outlook? Outlook has several tools to handle your mails, so you don’t forget to follow up on them and at the same time Outlook can assign a priority to the mails, keeping the most import ones in focus.

You will learn efficient ways of administrating your calendar, opening other calendars and creating calendar groups. You will also learn how to create tasks from scratch, creating tasks based upon the content of a mail, and how to organize these tasks in groups and folders for you to maintain a good overview. To keep track of the created tasks there are numerus ways of viewing them and we will look at the possibilities of assigning and sharing your tasks.

You will learn how to use your contacts and how to use advanced search tools. In general, we will be looking at a lot of details and settings in your mail, calendar and tasks. And there will be a lot of exercises to practice the taught subjects.

After the course you will be able to:

  • Manage your own and somebody else’s calendars and use sharing of calendars and calendar groups
  • Plan your time better as all tasks are not equally urgent. Use tasks to define shorter and longer-lasting tasks and assigning/sharing your tasks with others
  • Follow up on mails, appointments and tasks by using flags and categories. The method of not forgetting a deadline and organizing your Outlook content
  • Act on mails as soon as they end up in your inbox - delete, archive, return or create a task based upon your mails?
  • Use advanced free text search combined with default search criteria. Save these searches in search folders - always up-to-date and just one click away
In the section, ”Course Details” below, you will find more details about the content of this course in Outlook

You get

Before the course
  • The opportunity to speak with one of our instructors about finding the right course for you.
During the course
  • Teaching by the most experienced instructor team in our cozy and fully updated classrooms located in the center of Copenhagen.
  • A course that consists of a both theory and practical exercises. We know the importance of having practical exercises and hands-on is always in focus during the courses.
  • A course material you can use as an encyclopedia after the course and downloads of course exercises.
  • All meals, which includes breakfast, fresh coffee, tea, fruit, soft drinks, lunch in an Italian restaurant on Gråbrødretorv, cake, candy and off cause Wi-Fi to your devices.
  • A course certificate as a proof of your new skills.
After the course
  • Access to our free hotline service, which means that you up to a year after the completing of the course can contact us if you have questions regarding subjects from the course.
  • We have a unique satisfaction guarantee in order to ensure you the complete benefit from the course.

Get the best benefit from the course

This Outlook course is a part of 4D's unique collection of English conducted courses for Office and is for you who uses Outlook daily, and who typically receive a lot of mails with assignments or tasks to act on. It’s also for you who uses your calendar extensively.

Course Details

Planning and objectives
At start we will talk of the ways to streamline your working hours. This includes that you must set time of for scheduling tasks and to put your tasks into a system.

The following will be covered:
  • One system – one overview
  • Why should you plan your time?
  • Theory about priority and planning

Managing your time and appointments
To focus on appointments and meetings, you will learn how to work with bookings in your calendar. You will learn about the use of other calendars and calendar groups.

The following will be covered:
  • Creating appointments
  • Creating meeting requests and re-arrange meetings
  • Group calendars
  • Settings for the calendar

Prioritizing tasks
You will briefly be introduced to some theory regarding on how to prioritize your tasks. Not all tasks are equally important, and not all tasks are equally urgent! You will learn most of the aspects using tasks. And afterwards it could become one of your favorite future work tools.

The following will be covered:
  • Using and creating tasks
  • Creating groups and folders
  • Benefit of different views
  • Sharing and assigning tasks
  • Most important tasks of the day, week and month

How to use follow up by using flags and categories
For effective management of your mails, appointments and tasks, the use of flags and categories are the two most important features.

The following will be covered:
  • Use of follow up flags and categories
  • The To-do list

Managing your mails
We look at the importance of taking immediate action on incoming mails. Should they be deleted, should a task be created from a mail or should the task be assigned to a colleague? You'll learn how to apply rules for incoming mails to organize your inbox automatically and efficiently.

The following will be covered:
  • Manage mails immediately (Act: Answer, prioritize, categorize, assign, delete)
  • Creation of rules

Managing contacts
It's important that your contacts become an asset in your everyday life. We will show you how to work with contacts, and if needed, how to use them in different kinds of mail merge.

The following will be covered:
  • Creating contacts and categorize contacts
  • Mail merge

Cleanup in the mailbox
When working with large amounts of mails, it may be appropriate, occasionally, to clean up. The cleanup might be performed as a delete event or the making of an archive for later use.

The following will be covered:
  • Manual cleanup and automatic cleanup

Powerful search
In larger amounts of mails, contacts or tasks, it will often be an advantage to do a specific search rather than searching manually. So instead of thinking ”I must look for this”, you should think “I should search for this”! We will go through different ways of effective searches.

The following will be covered:
  • Free text search
  • Search tools and search folders

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Amagertorv 21, 2. sal
Indgang fra Læderstræde 22-26
1201 København K
Amagertorv 21, 2. sal
Indgang fra Læderstræde 22-26
1201 København K
Mandag: 08.30 - 15.30
Tirsdag: 08.30 - 15.30
Onsdag: 08.30 - 15.30
Torsdag: 08.30 - 15.30
Fredag: 08.30 - 15.30



Amagertorv 21, 2. sal
Indgang fra Læderstræde 22-26
1201 København K